BOE Special & Regular Meeting Minutes - Sept. 14, 2009

REPUBLIC COUNTY UNIFIED SCHOOL DISTRICT #109
BOARD OF EDUCATION MINUTES

September 14, 2009

President: Phillip Poppe
V. Pres. : Kevin Milner
Member : Mike Hadachek
Member : Layne Holmes
Member : Doug Jackson
Member : Kevin Kuhlman
Member : Donna Ward

Supt. : Troy Damman
Clerk : Linda Gieber

SPECIAL BOARD OF EDUCATION MEETING AT 6:30 PM

PRESENT

All Board Members were present along with Superintendent Troy Damman, Principals Don Westphal, Julie Gottschalk, and Board Clerk Linda Gieber.

CALL TO ORDER

President Phillip Poppe called the special Board of Education Meeting to order at 6:30 p.m.

APPROVE AGENDA

Kevin Kuhlman made a motion to approve the Agenda and Mike Hadachek seconded the motion. Motion carried 7-0.

SET GOALS FOR 2009-2010 SCHOOL YEAR

Each Board Member was asked to list separate goals for USD #109 and ways to measure accomplishment of these goals throughout the school year.

USD #109 Goals Established for the 2009-2010 School Year:

Each Board Member selected Goals for the District for the 2009-2010 school year and the Board categorized and selected four goals for the District and will continue to work on listing ways to measure accomplishment for each of those goals.

ADJOURNMENT

Donna Ward made a motion to adjourn the Special Board Meeting and Layne Holmes seconded the motion. Motion carried 7-0.

Meeting adjourned at 7:29 p.m.

REGULAR BOARD OF EDUCATION MEETING AT 7:30 P.M.

PRESENT

All Board Members were present along with Principals Don Westphal, Julie Gottschalk, Superintendent Troy Damman and Board Clerk Linda Gieber.

Patrons present as registered.

CALL TO ORDER

President Phillip Poppe called the regular Board of Education Meeting to order at 7:30 p.m. on Monday, September 14, 2009.

ADDITIONS TO AGENDA

There was one addition to the agenda-Goal Measurement and Superintendent Goals and Evaluation.

APPROVAL OF AGENDA

Layne Holmes moved to approve the Agenda and Donna Ward seconded the motion. Motion carried 7-0.

APPROVAL OF PREVIOUS MINUTES

Doug Jackson moved to approve the regular BOE minutes of August 10th and the Special Board minutes of August 24, 2009. Layne Holmes seconded the motion. Motion carried 7-0.

REVIEW AND APPROVAL OF BILLS

Questions were asked by the Board when reviewing the monthly bills totaling $162,044.38. Doug Jackson moved to approve the bills as presented and Mike Hadachek seconded the motion. Motion carried 7-0.

COMMENTS OF REPUBLIC COUNTY USD 109 PATRONS

Brent Martin reported on the USD 109 C.A.R.E.S. program which is a Non-Profit Parent Teacher Organization.

COMMUNICATIONS

There was no report of communications at this time.

STUDENT COUNCIL REPORT

A Student Council report was given by RCHS Stucco representatives Wade Gutierrez and Katie Strnad who are officers of the Student Council.

SMOKY HILL ESC REPORT

Mr. Damman gave a Smoky Hill ESC report where discussion was held on the H1N1 flu virus and he also reported that the Legislative Luncheon will be held on December 11th.

ADMINISTRATIVE REPORT

Mr. Don Westphal, K-6 Principal:

Mr. Westphal gave a K-6 Principal’s report and informed the Board that there are currently 177-students enrolled at the East Elementary for grades K-4 and 72-students grades 5-6th at the Middle School.

Mrs. Julie Gottschalk, 7-12 Principal:

Mrs. Gottschalk gave a 7-12 Principal’s report and informed the Board that there are 155-students currently enrolled for grades 8-12th and 67-students in grades 7-8th.

Mr. Damman, Superintendent of Schools:

Mr. Damman informed the Board that the RCHS Welding Program was addressed in an article in the Lincoln Journal Star. He reported on Medicaid claiming for schools and also presented a 2009 Adequate Yearly Progress Report showing that USD 109 met the (AYP) performance in reading and math. He informed the Board that the KASB Regional Meeting is being held on October 8th.

BOARD MEMBER ITEMS

Layne Holmes discussed open gym use for Republic County student athletes. President Poppe would like the Policy Committee to review the current board policy and present back with any preliminary updates.

Audrey Pingel, Director of LCNCK was present and gave a report listing of LCNCK goals for the 2009-2010 school year.

BUSINESS ITEMS AND REPORTS

Consent Agenda

President Phillip Poppe presented information on holding a consent agenda and how the format could be used to speed up board meetings. Layne Holmes made a motion to agree using the consent agenda format for USD 109’s regular board meetings and Kevin Kuhlman seconded the motion. Motion carried 7-0.

Committee Development for Future Planning of District

Discussion was held on developing a committee for future planning of the district. Kevin Kuhlman made motion to appoint Donna Ward and Doug Jackson to represent the Board along with the Administration to develop a committee to serve on future planning issues of the district. Mike Hadachek seconded the motion. Motion carried 7-0.

Time Clock Discussion

Discussion was held by Mr. Damman explaining information on Time Clocks for the District and presented quotes from Harris Schools Solution and Kronos. Doug Jackson made a motion to table this discussion until the February regular Board Meeting and Kevin Milner seconded the motion. Motion carried 7-0.

Disposal of Bus

Doug Jackson made a motion to advertise for bids of disposal of Bus #96-01, a 1996-Chev. Bluebird and Donna Ward seconded the motion. Motion carried 7-0.

Wrestling Coop Agreement

Approval of a Wrestling Cooperative Agreement with Pike Valley was presented to the Board from KSHSAA for the 2009-2010 school year. Doug Jackson made a motion to approve the Wrestling Cooperative Agreement as stated for the 2009-2010 school year and Kevin Kuhlman seconded the motion. Motion carried 7-0.

Policy Review

Coach Evaluations

The Coach Evaluation policy was once again reviewed from last month. Doug Jackson made a motion to table the Agenda item until the regular Board Meeting in October and Mike Hadachek seconded the motion. Motion carried 7-0.

Board Policy Section-A

The Board reviewed all Policies in Section-A of the USD 109’s Board Policy Handbook. The consensus of the Board agreed to state that Section-A of the Policy Handbook was revisited by the Board on 9-14-2009 with no changes to those current policies.

Executive Session

Personnel Matters of Non-Elected Personnel

Phillip Poppe moved to go into Executive Session from 9:35 p.m. until 9:55 p.m., for personnel matters of non-elected personnel. Kevin Milner seconded the motion. Motion carried 7-0.

Those going in were Board Members, Principal Gottschalk, and Superintendent Damman.

OPEN SESSION

At 9:55 p.m., Board Members and Mr. Damman returned to open session

Goal Measurement and Superintendent Goals and Evaluation

Discussion was held by the Board on ways to measure reaching the goals selected by the Board.

President Poppe asked the Board to list two short term methods and one long term method of determining goals and present back to the Special Board Meeting scheduled to be held on October 12, 2009 at 6:30 p.m., prior to the Regular October Board Meeting at the Administration Office.

FUTURE DATES

Sept.23, 2009 – 1-Hr. Late Start
Oct. 12, 2009 – Regular School Board Meeting

ADJOURNMENT

Kevin Milner moved to adjourn the meeting and Donna Ward seconded the motion. Motion carried 7-0.

Meeting adjourned at 10:38 p.m.