BOE Minutes -- July 12, 2010
July 13, 2010
REPUBLIC COUNTY UNIFIED SCHOOL DISTRICT #109
BOARD OF EDUCATION MINUTES
July 12, 2010
President Phillip Poppe
Vice President Kevin Milner
Member Mike Hadachek
Member Layne Holmes
Member Donna Ward
Member Doug Jackson
Member Kevin Kuhlman
Supt. Troy Damman
Clerk Linda Gieber
PROCEEDINGS
At 6:32 p.m., the Board opened their meeting and adjourned to tour the JH/RCHS Building, prior to the regular Board of Education Meeting starting at 7:30 p.m. on Monday, July 12, 2010.
PRESENT
Board Members present were Phillip Poppe, Layne Holmes, Doug Jackson, Mike Hadachek, Donna Ward, Kevin Kuhlman, and Kevin Milner. Also present were Superintendent Troy Damman, Principals Julie Gottschalk, Don Westphal, and Clerk of the Board Linda Gieber.
A. ELECTIONS AND APPOINTMENTS OF OFFICERS
Doug Jackson moved to nominate Phillip Poppe as Board President for the 2010-2011 school year and Mike Hadachek seconded the motion. Doug Jackson made a motion to have a unanimous ballot be cast and the nomination cease and Mike Hadachek seconded the motion. Motion carried 6-1. Phillip Poppe-“Abstained”.
Mike Hadachek moved to nominate Kevin Milner as the Board’s Vice-President for the 2010-2011 school year and Doug Jackson seconded the motion. Doug Jackson made motion to have a unanimous ballot be cast and the nomination cease and Mike Hadachek seconded the motion. Motion carried 6-1. Kevin Milner-“Abstained”.
B. OATH OF OFFICE: Swearing in of Board Members
Clerk Linda Gieber officially had all of the Board Members swear in by reading the Oath of Office.
C. B.O.E. MEETING CALLED TO ORDER
President-Phillip Poppe, called to order the official Board of Education meeting of Republic County USD #109 for the 2010-2011 fiscal school year, on Monday, July 12, 2010 at 7:35 p.m.
D. ADDITIONS TO AGENDA
There was one addition to the Agenda under business item M-3 Executive Session for Personnel Matters for Non-Elected Personnel.
E. APPROVAL OF AGENDA
Doug Jackson made a motion to approve the agenda with the amendment and Mike Hadachek seconded the motion. Motion carried 7-0.
F. REVIEW AND APPROVAL OF MONTHLY BILLS
Kevin Kuhlman moved to approve the monthly bills totaling $251,400.68 and Layne Holmes seconded the motion. Motion carried 7-0.
G. REVIEW FINAL CARRY OVER TRANSFERS
The Board reviewed the monthly final carry over transfers as presented.
H. APPROVAL OF CONSENT AGENDA
The following consent agenda items were approved by a motion from Donna Ward and seconded by Kevin Kuhlman. Motion carried 7-0.
1. Approve-BOE Minutes of June 14, 2010 & Special Minutes June 28 & July 6, 2010.
2. Communications-Thank you note from Larry Cates family.
3. Approve-Board Meeting Dates for 2010-11 School year.
4. Approve-Ground Rules-Board will establish operating procedures for the 2010-11 school year.
5. Approve-BOE Operational Guidelines for Republic County USD #109
6. Approve-State Mileage Rate - $.50
7. Approve Board Policies-the Board should rescind all policy actions established during the previous year, and adopt all current written policies for the 2010-11 school year for USD 109.
8. Approve-Other Board Appointments recommended for the 2010-11 school year. (See List)
9. Approve-1,116 hour School Year for 2010-11.
10. Approve-2010-11 Food Service Program Agreement.
11. Approve-Resolution to destroy outdated records from 2002-03 for USD 427 & USD 455.
12. Approve-GAAP Waiver to waive Generally Accepted Accounting Principals due to Kansas Cash Basis Law, KSA 75-1120a.
13. Establish Petty Cash Fund limits: BOE Office - $ 1,500; RCHS - $1,250; East Elem.- $350; total - $3,100
14. Approve-Contract for Title I Teacher-Lisa Wege
15. Approve-Contract for Bus Driver-Roberta Holland
I. COMMENTS OF REPUBLIC COUNTY USD 109 PATRONS
Darsha Bechard spoke about the current tennis fund raisers going on and what current money they have in their fund.
J. STUDENT COUNCIL REPORT
Katie Strnad reported on the current elected officers for the student council representative for the next school year and reported on an upcoming scheduled meeting.
K. ADMINISTRATIVE REPORT
1. Mr. Don Westphal, K-6 Principal:
There was no East Elementary and Middle school Principal’s report at this time.
2. Mrs. Julie Gottschalk, 7-12 Principal:
JH/RCHS Principal Julie Gottschalk reported on Mr. Hadachek’s four FFA students who attended the FFA Leadership Conference in Washington, D.C. the third week in June. Those attending were Jarred Stindt, Celsey Beneda, Sarah Vytlacil and Lacie Shoemaker.
Mrs. Gottschalk reported that she met with student council officers concerning possibility of allowing students to use their cell phones on a trial basis during their lunch break. She indicated that the student council thought it was an idea worth trying and helped with guidelines and consequences for students.
She informed the Board that the Jazz Band will perform on July 29th at the Republic County Courthouse, at the Fair Grounds on August 3rd and the races on August 6th and 7th.
Jacie Jackson and Erica Hadacheck along with FBLA sponsor, Mrs. Kayleen Wilkinson will be attending the National FBLA contest in Nashville, Tennessee on July 14 – July 17, 2010.
3. Mr. Troy Damman, Superintendent of Schools:
Mr. Damman reported that Governor Parkinson commented in the paper of more budget cuts coming.
L. BOARD MEMBER ITEMS
There were no comments.
M. BUSINESS ITEMS AND REPORTS
1. Construction Updates:
Mark VanNortwick and Bruce Brown with Brown Enviro-Control reported on completing the heating in the choir room to make it more cost efficient. Donna Ward made a motion to finish the choir room as recommended by Bruce Brown and Mark VanNortwick. Kevin Milner seconded the motion. Motion carried 7-0. The board also requested that Mark VanNortwick get bids on roofing the high school.
2. School Van Bid:
Transportation Director Mark VanNortwick presented to the Board a bid on a 2010 school van. Donna Ward made a motion to approve the school van bid from Melton Motor Co., Inc. with trade in on a 1997 7-passenger Dodge Caravan for $24,499.99. Doug Jackson seconded the motion which carried 7-0.
3. Discussion on “Pay to Play”:
Brad Couture presented information on a “Pay to Play” survey that the board asked him to present, but do not want to enforce at USD #109 at this time.
3-a. Executive Session: Personnel Matters for Non-Elected Personnel:
Doug Jackson moved to go into Executive Session from 8:45 p.m. until 8:55 p.m., for personnel matters of non-elected personnel. Mike Hadachek seconded the motion. Motion carried 7-0.
Those going in were Board Members, Superintendent Troy Damman, Principal Julie Gottschalk and Brad Couture.
Open Session
At 8:55 p.m., the Board Members, Damman, Gottschalk, and Couture returned to open session.
Executive Session: Personnel Matters for Non-Elected Personnel:
Donna Ward moved to go back into Executive Session from 8:55 p.m. until 9:00 p.m., for personnel matters of non-elected personnel. Kevin Kuhlman seconded the motion. Motion carried 7-0.
Those going in were Board Members, Superintendent Troy Damman, Principal Julie Gottschalk and Brad Couture.
Open Session
At 9:00 p.m., the Board Members, Damman, Gottschalk, and Couture returned to open session.
4. Board Committee Positions:
Board Member committee representatives were set for the 2010-2011 school year.
(a) Curriculum: Kevin Kuhlman, Phillip Poppe
(b) Policy: Layne Holmes, Mike Hadachek
(c) Budget: Layne Holmes, Mike Hadachek
(d) Negotiations: Doug Jackson, Kevin Milner
(e) District Alignment: Donna Ward, Doug Jackson
5. Parent/Student Handbooks:
Donna Ward made a motion to adopt the 2010-11 Parent/Student Handbooks as presented with corrections and Layne Holmes seconded the motion. Motion carried 7-0.
Board Member Mike Hadachek excused himself from the Board Meeting at 9:23 p.m.
6. Appoint Astra Bank the Official Depository for USD 109-School District Funds and all other Belleville Banks as Depositories for the 2010-11 School Year:
Layne Holmes moved to approve the Astra Bank as the official depository for USD #109 and the Peoples Exchange Bank, National Family Bank and the Citizens National Bank as Depositories for the 2010-11 School Year and Kevin Kuhlman seconded the motion. Vote carried 6-0.
Board Member Mike Hadachek returned to open session at 9:24 p.m.
7. Sharing Contract with Pike Valley: Softball/Wrestling
Mike Hadachek made a motion to approve a sharing contract with Pike Valley for a softball and wrestling program for the 2010-2011 school year with reimbursements. Kevin Milner seconded the motion. Motion carried 7-0.
8. Welders for Welding Program:
Mr. Damman reported that the 4-welding stations that are at the school need to be reimbursed from Linweld for $35,042 to purchase them. Layne Holmes made a motion to maintain these welders for the welding program and Kevin Milner seconded the motion. Motion carried 7-0.
9. Resignation Approval:
Doug Jackson moved to approve the resignation from Curt Parry as Science Teacher with Liquidation Fees as stated in contract effective July 2, 2010 and Layne Holmes seconded the motion. Motion carried 7-0.
10. Executive Session: Personnel Matters for Non-Elected Personnel:
Kevin Milner moved to go into Executive Session from 9:45 p.m. until 10:10 p.m., for personnel matters of non-elected personnel. Mike Hadachek seconded the motion. Motion carried 7-0.
Those going in were Board Members and Superintendent Troy Damman.
Open Session
At 10:10 p.m., the Board Members and Superintendent Damman returned to open session.
Executive Session: Personnel Matters for Non-Elected Personnel:
Kevin Milner moved to go back into Executive Session from 10:10 p.m. until 10:20 p.m., for personnel matters of non-elected personnel. Mike Hadachek seconded the motion. Motion carried 7-0.
Those going in were Board Members and Superintendent Troy Damman.
Open Session
At 10:20 p.m., the Board Members and Superintendent Damman returned to open session.
Executive Session: Personnel Matters for Non-Elected Personnel:
Mike Hadachek moved to go back into Executive Session from 10:20 p.m. until 10:35 p.m., for personnel matters of non-elected personnel. Kevin Kuhlman seconded the motion. Motion carried 7-0.
Those going in were Board Members, Superintendent Troy Damman, and Principal Julie Gottschalk.
Open Session
At 10:35 p.m., the Board Members, Damman and Gottschalk returned to open session.
11. Classified Contract Approvals:
Donna Ward made a motion to approve the amended classified contracts for the 2010-11 school year and Doug Jackson seconded the motion. Motion carried 7-0.
12. Executive Session: Personnel Matters for Non-Elected Personnel:
Donna Ward moved to go back into Executive Session from 10:40 p.m. until 11:00 p.m., for personnel matters of non-elected personnel. Layne Holmes seconded the motion. Motion carried 7-0.
Those going in were Board Members and Superintendent Troy Damman.
Open Session
At 11:00 p.m., the Board Members and Damman returned to open session.
Executive Session: Personnel Matters for Non-Elected Personnel:
Kevin Milner moved to go back into Executive Session from 11:03 p.m. until 11:08 p.m., for personnel matters of non-elected personnel. Donna Ward seconded the motion. Motion carried 7-0.
Those going in were Board Members and Superintendent Troy Damman.
Open Session
At 11:08 p.m., the Board Members and Damman returned to open session.
Motion
Donna Ward made a motion to accept the resignation from Superintendent Troy Damman effective July 15, 2010 pursuant to the settlement agreement reached in Executive Session. Layne Holmes seconded the motion. Motion carried 7-0.
N. FUTURE DATES
Monday-Aug. 9, 2010– Regular BOE Meeting at 7:30 p.m.
Tues.- Aug. 17, 2010– 1st Day of School
O. ADJOURNMENT
Donna Ward moved to adjourn the meeting and Doug Jackson seconded the motion. Motion carried 7-0.
Meeting adjourned at 11:10 p.m.
Linda Gieber
___________________
Board Clerk
ATTACHMENTS --
USD #109-Republic County
2010-2011School Year
BOARD MEETING SCHEDULE:
DATE LOCATION TIME
July 12, 2010 Administration Office 7:30 p.m.
August 9, 2010 Administration Office 7:30 p.m.
September 13, 2010 Administration Office 7:30 p.m.
October 11, 2010 Administration Office 7:30 p.m.
November 8, 2010 Administration Office 6:30 p.m.
December 13, 2010 Administration Office 6:30 p.m.
January 10, 2011 Administration Office 6:30 p.m.
February 14, 2011 Administration Office 6:30 p.m.
March 14, 2011 Administration Office 7:30 p.m.
April 11, 2011 Administration Office 7:30 p.m.
May 9, 2011 Administration Office 7:30 p.m.
June 13, 2011 Administration Office 7:30 p.m.
Other USD #109-Board Appointments
1. Designate the Principals, Superintendent, and Activities Director as truancy officers for the 2010-2011 school year.
2. Designate the Principals, Superintendent, and Activities Director as the administrative staff empowered with the authority to suspend or expel students.
3. Appoint Linda Gieber as Determining Officer for free and reduced price lunch applications.
4. Appoint the Superintendent as Food Service Representative and Hearing Officer for free and reduced lunch applications.
5. Designate Don Westphal as district representative for all Federal Programs for the 2010-2011 school year.
6. Appoint Linda Gieber as District KPERS Representative for the 2010-2011 school year.
7. Appoint the Building Secretaries as account fund treasurers with the Principals and Business Office Manager-Darice Wilkinson as alternative treasurer.
8. Appoint Bill Navis as School District Attorney.
9. Designate Belleville Telescope as the official district newspaper.
10. Designate KREP Radio Station of Belleville as the official radio station for U.S.D. No. 109.
11. Continue to provide accounting for activity funds at the buildings where the activities occur.
12. Appoint the Superintendent of Schools as the Freedom of Information Officer.
13. Appoint the Clerk of the Board of Education as Custodian of Records.
14. Appoint Respective Building Principals as Homeless Children Coordinators.
15. Appoint KASB as Legal Council.
