BOE Meeting Minutes - June 14, 2010
by Linda Gieber
June 15, 2010
REPUBLIC COUNTY UNIFIED SCHOOL DISTRICT #109
BOARD OF EDUCATION MINUTES
June 14, 2010
President : Phillip Poppe
Vice-Pres. : Kevin Milner
Board Member: Mike Hadachek
Board Member: Layne Holmes
Board Member: Doug Jackson
Board Member: Kevin Kuhlman
Board Member: Donna Ward
Superintendent: Troy Damman
Board Clerk : Linda Gieber
REGULAR BOARD OF EDUCATION MEETING AT 7:30 P.M.
PRESENT
All Board Members were present-Phillip Poppe, Kevin Kuhlman, Donna Ward, Layne Holmes, Doug Jackson, Kevin Milner, and Mike Hadachek. Also present were Principals Don Westphal and Julie Gottschalk, Superintendent Troy Damman and Clerk of the Board Linda Gieber.
Patrons present as registered.
CALL TO ORDER
The regular Board of Education Meeting was called to order at 7:30 p.m. on Monday, June 14, 2010 by President Phillip Poppe.
ADDITIONS TO AGENDA
Additions to the Agenda were two Executive Sessions:7-A and 12-A- Executive Session for Personnel Matters of Non-Elected Personnel.
APPROVAL OF AGENDA
Mike Hadachek moved to approve the Board’s Agenda with the additions and Kevin Milner seconded the motion. Motion carried 7-0.
REVIEW AND APROVAL OF BILLS
The monthly bills were reviewed by the Board totaling $192,986.80. Donna Ward moved to approve the monthly bills as presented and Kevin Kuhlman seconded the motion. Motion carried 7-0.
CONSENT AGENDA ITEMS
MOTION ON CONSENT AGENDA
Doug Jackson made a motion to approve the following Consent Agenda items and Mike Hadachek seconded the motion. Motion carried 7-0.
Approve-BOE Minutes for May 10, 2010
Smoky Hill ESC Report-by Mr. Damman
Communications – Note from Therese Uri-ALP Instructor, thanking for the classroom space in the Middle School for the learning lab. Also, David Kadavy thanked the Board for the upgrade and improvement of the room just off the science room.
Approve Revised Policies KBCD, KG & KG-R
Approve-Custodian Contract for Michael Horn
Approve Supplemental Contract for Summer Conditioning Program to Brad Couture
Approve Resignation from Duane Saunders-Bus Driver
Approve-Summer School Contracts for Rosemary Burt & Shelly Haskins
Approve-Supplemental Summer Jazz Band for Kalen Bebermeyer
Approve-Summer Contract for Computer Cleaning-Laurie Kasl
Approve-Additional Late Start Days to the 10-11 School Calendar
Approve-Trash Bid: Durflinger’s Disposal Service
COMMENTS OF REPUBLIC COUNTY USD 109 PATRONS
There were no comments from the patrons present.
STUDENT COUNCIL REPORT
There was no Student Council report.
ADMINISTRATIVE REPORT
Mr. Don Westphal, K-6 Principal:
Mr. Westphal reported K-6 Summer School will start June 15, 2010. He also presented an In-Service IDP Report on certified staff and informed the Board that Extended School Year sponsored by LCNCK has started at the East. He reported that summer projects are in progress at the East and Middle School.
Mr. Lull-Activities Director:
Activities report was presented by Mrs. Gottschalk in her H.S. Report which gave Golf, Softball and State Track results.
Mrs. Julie Gottschalk, 7-12 Principal:
Mrs. Gottschalk reported that ending enrollment count for students in grades 7-12 was 220. She reported on various student and class events, achievements, and awards. She also reported that Brad Couture’s 7th and 8th grade pilot math incentive, proved to be a positive motivator for the students to perform their best on the KS Math Assessments, and that he recommends utilizing the incentive for the 2010-11 school year.
Mr. Damman, Superintendent of Schools:
Mr. Damman reported that the construction progress at the High School is going smoothly. He also informed the Board that Brown Enviro-Control, Inc., recommended that the Board needs to include heating and A.C. in the commons area and hallways at the High School that was not on the original bid. The Board will wait for decision after Agenda Item #10-Approval of Year End Transfers.
Mr. Damman asked for the Board’s approval to carry over 5-days of his vacation leave into the next fiscal school year. Mike Hadachek moved to approve his request to carry over 5-days of vacation leave and to use before school starts on August 17th. Kevin Milner seconded the motion. Motion carried 7-0.
BOARD MEMBER ITEMS
Donna Ward reported information about the School Law Seminar she attended in Topeka and encouraged Board Members to attend this worthwhile Seminar next year.
Board Member Layne Holmes asked to have the “Pay to Play” for Sport Activities, on the next Agenda for the July Board Meeting and to hold a discussion on some positive and negative results from other School Districts that have this in place.
Board President Phillip Poppe indicated that he would like the Board to take a tour of the buildings in July. The Board set July 12th at 6:30 p.m., to tour the buildings before the regular Board Meeting at 7:30 p.m.
BUSINESS ITEMS AND REPORTS
Transportation Report:
Transportation Director Mark VanNortwick, presented a summary report on Vehicle Inventory, Mileage, and Extra-Curricular Activities for the ending of the 2009-10 school year. The Board will consider purchasing a School Van after discussion on the last Agenda Item-Approval of Year End Transfers.
Approval of Lab Fees:
The Board approved to add Jr. High Art Fees of $5.00 and will keep the current list of H.S. Lab Fees the same for the 2010-11 school year. Motion was made by Layne Holmes and seconded by Doug Jackson. Motion carried 7-0.
Schools for Quality Education Membership:
Mr. Damman presented information to the Board on membership to Schools for Quality Education. Donna Ward made a motion to approve membership of $325 for the 2010-11 school year and Kevin Kuhlman seconded the motion. Motion carried 7-0.
Approval of School Handbook Updates:
The Board would like to table this agenda item until the July Board Meeting until the Board can review the handbooks before approval.
Approval of Computer Software Updates:
Doug Jackson moved to approve the 2010 computer software updates
for $9,330.64 proposal through Computer Solutions and Mike Hadachek seconded the motion. Motion carried 7-0.
Approval of 2010-11 Negotiated Agreement:
Kevin Milner moved to approve the 2010-11 Negotiated Agreement with the additions as presented by the Crossroads Teacher Association and Mike Hadachek seconded the motion. Motion carried 7-0.
Review Board Policy K (KGA through KN-R3):
The Board noted that Board Policy K has been reviewed with no changes.
Executive Session/Personnel Matters of Non-Elected Personnel:
Kevin Kuhlman moved to go into Executive Session from 8:40 p.m. until 9:10 p.m., for Personnel Matters of Non-Elected Personnel and Layne Holmes seconded the motion.
Those going in were Board Members, Superintendent Damman and Principal Gottschalk.
Open Session
At 9:10 p.m., the Board, Damman and Gottschalk returned to open session.
Executive Session/Personnel Matters of Non-Elected Personnel:
Doug Jackson moved to go back into Executive Session from 9:10 p.m. until 9:30 p.m., for personnel matters of non-elected personnel.
Those going in were Board Members, Superintendent Damman and Principal Gottschalk.
Open Session
The Board Members, Gottschalk, and Damman returned to open session at 9:30 p.m.
Approval of Supplemental Coaching Contracts-Athletic Director, Hd. H.S. Girls B.B. and Golf
Donna Ward moved to approve a supplemental contract to Brad Couture as Athletic Director for the 2010-11 school year, and Doug Jackson seconded the motion. Motion carried 7-0.
Doug Jackson made a motion to approve a supplemental coaching contract to Jake Lull as Head H.S. girls Basketball Coach for the 2010-11 school year, and Kevin Kuhlman seconded the motion. Motion carried 5-2. (No votes-Kevin Milner and Layne Holmes)
Mike Hadachek made a motion to approve a supplemental golf contract to Kieran Wurtz for the 2010-11 school year and Kevin Kuhlman seconded the motion carried 7-0.
Approve Supplemental Contract for HS Concessions-Merle Hadachek:
Doug Jackson made a motion to approve a supplemental contract for H.S. Concessions for Merle Hadachek for the ending of 2009-10 school year and also the 2010-11 school year. Donna Ward seconded the motion. Motion carried 7-0.
Approval of Year End Transfers:
Mr. Damman presented information on current end of the year estimated transfers and also a comparison of the last three years ending balances. He stated that this year’s ending balances ended on a positive note, but if the state would of made additional cuts as discussed the Budget would have ended in a negative balance.
Kevin Milner made motion to give Mr. Damman the authority to make the necessary ending transfers to the carry over accounts and Doug Jackson seconded the motion. Motion carried 7-0.
Board Member Layne Holmes asked that the Board receive an actual ending transfer report at the July Board Meeting.
The Board agreed to have Mark VanNortwick to solicit bids for a school van.
Donna Ward made a motion to include Brown Enviro-Control, Inc.’s recommended bid for heating and A.C. in the commons area and hallways at the H.S. for $7,759. Mike Hadachek seconded the motion which carried 6-1. (No Vote-Layne Holmes)
Executive Session: Discussion of Personnel Matters of Non-Elected Personnel:
Donna Ward moved to go into Executive Session from 10:25 p.m. until 10:55 p.m., for Personnel Matters of Non-Elected Personnel and Layne Holmes seconded the motion. Motion carried 7-0.
Those going into Executive Session were Board Members, Principals Gottschalk and Westphal, and Superintendent Damman.
Open Session
At 10:55 p.m., Board Members, Gottschalk, Westphal, and Damman returned to open session.
Executive Session/Discussion of Personnel Matters of Non-Elected Personnel:
Kevin Kuhlman moved to go back into Executive Session from 10:57 until 11:27 p.m., for personnel matters of non-elected personnel and Layne Holmes seconded the motion. Motion carried 7-0.
Those going into Executive Session were Board Members, Principals Gottschalk, Westphal, and Superintendent Damman.
Open Session
At 11:27 p.m., Board Members, Gottschalk, Westphal, and Damman returned to open session.
Approval of Classified Contracts for 2010-11:
No action was taken at this time.
Executive Session/Discussion of Personnel Matters of Non-Elected Personnel:
Kevin Milner made a motion to go into Executive Session from 11:30 until 12:10 a.m. for Personnel Matters of Non-Elected Personnel. Layne Holmes seconded the motion. Motion carried 7-0
Those going in were Board Members and Superintendent Damman.
Excused from Executive Session
Mr. Damman was excused from the Executive Session at 11:35 p.m.
Open Session
At 12:10 a.m., the Board Members returned to open session.
ADJOURNMENT
Donna Ward made a motion to adjourn the meeting and Layne Holmes seconded the motion. Motion carried 7-0.
Meeting adjourned at 12:10 a.m.
FUTURE DATES
July 12, 2010-Board Members Tour Buildings at 6:30 p.m.
July 12, 2010–Regular BOE Meeting at 7:30 p.m.
