BOE Meeting Minutes - May 10, 2010
by Linda Gieber
May 11, 2010
REPUBLIC COUNTY UNIFIED SCHOOL DISTRICT #109
BOARD OF EDUCATION MINUTES
May 10, 2010
President : Phillip Poppe
Vice-Pres. : Kevin Milner
Board Member: Mike Hadachek
Board Member: Layne Holmes
Board Member: Doug Jackson
Board Member: Kevin Kuhlman
Board Member: Donna Ward
Superintendent: Troy Damman
Board Clerk : Linda Gieber
REGULAR BOARD OF EDUCATION MEETING AT 7:30 P.M.
PRESENT
All Board Members present Phillip Poppe, Kevin Milner, Mike Hadachek, Layne Holmes, Doug Jackson, Kevin Kuhlman, and Donna Ward. Also present were Principals Don Westphal and Julie Gottschalk, Activities Director Doug Lull, Superintendent Troy Damman and Clerk of the Board Linda Gieber.
Patrons present as registered.
CALL TO ORDER
The regular Board of Education Meeting was called to order at 7:30 p.m. on Monday, May 10, 2010 by President Phillip Poppe.
ADDITIONS TO AGENDA
Additions to the Agenda under the Consent Agenda were: Resignation from Custodian David Smith and take out Shared Contract with Pike Valley for Serenity Johnson as Music Instructor, for further discussion. Also switch the order of agenda items J-1 and J-2, and add J-3(a) Executive Session for Discussion of Personnel Matters.
APPROVAL OF AGENDA
Mike Hadachek moved to approve the Board’s Agenda with the changes and additions and Kevin Milner seconded the motion. Motion carried 7-0.
REVIEW AND APROVAL OF BILLS
The monthly bills were reviewed by the Board totaling $91,050.79. Kevin Kuhlman moved to approve the monthly bills as presented and Layne Holmes seconded the motion. Motion carried 7-0.
CONSENT AGENDA ITEMS
Approval of Previous Minutes
The regular Board Minutes of April 12th and April 26th, 2010 were presented for approval. Change in the April 12th minutes to state under Agenda item I-Board Member Items, add: (Board granted permission)
Smoky Hill ESC Report
There was no Smoky Hill Educational Service report because of the Lion’s Club Track Meet being held that day.
Approve-Contract for Amy Ohnsat-Math:
Approval of Math Contract for Amy Ohnsat for the 2010-11 School year.
Approve-Shared Contract with Pike Valley for Serenity Johnson-Music Instructor:
Consent Agenda Item was taken out for further discussion.
Audit Bid Update:
Approval of the increase of the Audit Bid for school year ending 2009-2010 school year. The increase was due to exceeding $500,000 in Federal Funds.
Resignation-from Custodian David Smith
Approval of resignation from Custodian David Smith effective May 20, 2010.
MOTION ON CONSENT AGENDA
Donna Ward made a motion to approve the Consent Agenda with the addition and changes Doug Jackson seconded the motion. Motion carried 7-0.
COMMENTS OF REPUBLIC COUNTY USD 109 PATRONS
Daryl Reinke reported on the USD 109 CARES program and how well attended the Family Fun Night fundraiser that was held in Cuba on April 30th at the Cuba Community Hall where they raised $700. He reported that they would be electing officers at their next meeting.
STUDENT COUNCIL REPORT
Student Council representatives Brett Wilkinson and Gary Hadachek were present. Brett reported that the Student Council is purchasing a milk machine for next school year, also the Student Council are proceeding in trying to set up DJ’s for next year's school dances, and are also setting up goals to accomplish for the next school year.
ADMINISTRATIVE REPORT
Mr. Don Westphal, K-6 Principal:
Mr. Westphal reported that the current enrollment for grades K-4 is 174 students and 70 students in 5-6th grades. He reported that there are currently 47 students listed for the next year’s kindergarten class. He informed the Board that the 3rd and 4th grade Spring Music Program was well attended, and the MAP testing is in full swing for grades K-6.
Activities Director, Doug Lull:
Mr. Lull reported on the scheduled dates for upcoming spring sports activities for Jr. High and High School.
Mrs. Julie Gottschalk, 7-12 Principal:
Mrs. Gottschalk reported that there are currently 69 students in grades 7-8 and 153 students in grades 9-12. She also reported on current school activity events and the awards and accomplishments for Jr. High and High School students.
Mr. Damman, Superintendent of Schools:
Mr. Damman indicated that the Contractors for updating the windows and air conditioning at the schools would like to have payment for their supplies when received. Kevin Kuhlman made a motion to pay 75% of their cost of material and supplies as submitted, before the job construction is completed. Mike Hadachek seconded the motion. Motion carried 6-1 (Layne Holmes-Negative Vote)
Mr. Damman discussed information he received from the State Department regarding confidentiality and Federal Law 72-6214 Federal Family Educational and Privacy Act, regarding the information the School District can release on student records. The School cannot release any information that is considered an individually identifiable record without the consent of the parent or guardian. The Board cannot share with the public information regarding student disciplinary actions.
Mr. Damman discussed the ending school date for teachers. Doug Jackson moved to continue to abide by the school calendar as May 27th the last day for teachers and allow them the option to make up the two days that are short of their 188 contract days. (Make up days May 28th and June 1st) Donna Ward seconded the motion. Motion carried 7-0.
Mr. Damman distributed school spirit bags to each of the Board Members that were also given to staff members during School Appreciation Week.
BOARD MEMBER ITEMS
President Phillip Poppe informed the Board Members that the KASB School Law Seminar is scheduled for June 9-10 in Topeka, and encouraged the Board to attend. Donna Ward indicated that she again would like to attend this workshop.
BUSINESS ITEMS AND REPORTS
Tennis:
Continued discussion was held on the Tennis sport activity at the High school for the 2010-11 school year. Mr. Damman presented information on past and current school activity participation, and activity expenses, and also priority ranking results of school activities. Mr. Lull reported that parents of participating students has set up a proposal and listed ways that they would help defray expenses. Layne Holmes made a motion to discontinue the Tennis sport for the 2010-11 school year and Kevin Kuhlman seconded the motion. The motion failed 3-4. (3-Affirmative Votes to 4-Negative Votes)
Kindergarten Discussion:
Discussion was held on the next school year’s Kindergarten class with 47 estimated students and classroom size. Mr. Damman stated that the Board may want to re-consider having 3 sections of Kindergarten class instead of 2 classrooms. Mr. Westphal also indicated that he would like to have 3 classrooms and use a Title I Teacher in the lower grades. Donna Ward moved to authorize the Administration to hire a Teacher for the 2010-11 Kindergarten class only. Motion carried 6-1. (Phillip Poppe-Negative Vote)
2010-11 Supplemental Contract’s-Approval:
A list of supplemental contracts were presented to the Board for approval. Donna Ward moved to approve the supplemental contracts as presented for the 2010-11 school year. (Motion died for lack of a second motion)
Executive Session: Discussion of Personnel Matters of Non-Elected Personnel:
Doug Jackson moved to go into Executive Session from 9:20 p.m. until 9:40 p.m., for Personnel Matters of Non-Elected Personnel and Kevin Kuhlman seconded the motion. Motion carried 7-0.
Those going into Executive Session were Board Members, Principal Gottschalk, Activities Director Doug Lull and Superintendent Damman.
Open Session
At 9:40 p.m., Board Members, Gottschalk, Lull, and Damman returned to open session.
Executive Session: Discussion of Personnel Matters of Non-Elected Personnel:
Doug Jackson moved to go back into Executive Session from 9:40 p.m. until 9:50 p.m., for Personnel Matters of Non-Elected Personnel and Kevin Kuhlman seconded the motion. Motion carried 7-0.
Those going into Executive Session were Board Members, Principal Gottschalk, Activities Director Doug Lull and Superintendent Damman.
Open Session
At 9:50 p.m., Board Members, Gottschalk, Lull, and Damman returned to open session.
2010-11 Supplemental Contract’s-Approval-Cont’d.
Donna Ward made a motion to approve the amended supplemental contract list as presented for the 2010-11 school year and Mike Hadachek seconded the motion. Motion carried 5-2. (Layne Holmes and Kevin Milner-Negative Votes)
Supplemental Contract List: http://files.usd109.org/docs/supplemental_assignments_2010-11.pdf
Executive Session: Discussion of Personnel Matters of Non-Elected Personnel:
Kevin Milner moved to go into Executive Session from 9:55 p.m. until 10:10 p.m., for Personnel Matters of Non-Elected Personnel and Mike Hadachek seconded the motion. Motion carried 7-0.
Those going into Executive Session were Board Members, Principal Gottschalk and Superintendent Damman.
Open Session
At 10:10 p.m., Board Members, Gottschalk, and Damman returned to open session.
Final Action on Resolutions for Pat Holsch and Doug Lull:
Donna Ward moved to approve the Final Action Resolution to non-renew the contract for Math Teacher Pat Holsch for the 2010-11 school year and Kevin Kuhlman seconded the motion. Motion carried 6-1. (Doug Jackson-Negative Vote)
Layne Holmes moved to approve the Final Action Resolution to non-renew the contract for Activities Director Doug Lull for the 2010-11 school year and Donna Ward seconded the motion. Motion carried 6-1. (Kevin Kuhlman-Negative Vote)
Consent Agenda Item: Approve-Shared Contract with Pike Valley for Serenity Johnson-Music Instructor.
Doug Jackson moved to approve the shared contract with Pike Valley for Serenity Johnson, Music Instructor for the 2010-11 school year and Mike Hadachek seconded the motion. Motion carried 7-0.
Milk Bid Approval:
Layne Holmes made a motion to approve the presented milk bid from Roberts Dairy for the 2010-11 school year and Donna Ward seconded the motion. Motion carried 7-0.
Milk, Breakfast & Lunch Price for 2010-11:
Discussion was held on prices for milk, breakfast, and lunch for the 2010-11 school year. Mr. Damman made a recommendation to increase the milk price from $.30 cents to $.35 cents and increase all breakfast and lunch prices by .10 cents. Layne Holmes moved to approve the recommendation for the 2010-11 school year and Kevin Kuhlman seconded the motion which carried 7-0.
The 2010-11 approved meal prices will be:
$1.80 – K - 6 Lunch Price $1.20 – K - 6 Breakfast Price
$2.10 - 7 -12 Lunch Price $1.20 - 7 -12 Breakfast Price
$2.75 - Adult Lunch Price $1.45 - Adult Breakfast Price
$.35 – Additional Milk Price
Summer School:
Mr. Westphal discussed information on holding a Summer School for some K-6 students and he would like to use the At Risk and Title I money for this program. Donna Ward moved to approve the Summer School program and use the Budget money that has been allotted and Mike Hadachek seconded the motion. Motion carried 7-0.
Review Board Policy K (KA through KG-R):
The Board reviewed Policies KA through KG-R. The Board will review these Policies at next month’s meeting for approval.
Executive Session: Discussion of Negotiations:
Mike Hadachek moved to go into Executive Session from 10:45 p.m. until 10:53 p.m., for Negotiations and Kevin Milner seconded the motion. Motion carried 7-0.
Those going into Executive Session were Board Members and Superintendent Damman.
Open Session
At 10:53 p.m., Board Members and Damman returned to open session.
Executive Session: Discussion of Personnel Matters of Non-Elected Personnel:
Mike Hadachek moved to go back into Executive Session from 10:55 p.m. until 11:25 p.m., for Personnel Matters of Non-Elected Personnel and Kevin Kuhlman seconded the motion. Motion carried 7-0.
Those going into Executive Session were Board Members, Principal Gottschalk, and Superintendent Damman.
Departed-Executive Session
Principal Julie Gottschalk and Superintendent Troy Damman exited the Executive Session at 11:15 p.m.
Open Session
At 11:25 p.m., USD #109 Board Members returned to open session.
ADJOURNMENT
Kevin Milner made a motion to adjourn the meeting and Mike Hadachek seconded the motion. Motion carried 7-0.
Meeting adjourned at 11:26 p.m.
FUTURE DATES
May 23, 2010 – RCHS Commencement
May 25, 2010 – RCMS Promotion
May 26, 2010 – Last Day of School for Students(Dismiss at Noon)
June 14, 2010 – Regular BOE Meeting at 7:30 p.m.
