BOE Meeting Minutes - April 12, 2010
by Linda Gieber
April 13, 2010
REPUBLIC COUNTY UNIFIED SCHOOL DISTRICT #109
BOARD OF EDUCATION MINUTES
April 12, 2010
President : Phillip Poppe
Vice-Pres. : Kevin Milner
Board Member: Mike Hadachek
Board Member: Layne Holmes
Board Member: Doug Jackson
Board Member: Kevin Kuhlman
Board Member: Donna Ward
Superintendent: Troy Damman
Board Clerk : Linda Gieber
REGULAR BOARD OF EDUCATION MEETING AT 7:30 P.M.
PRESENT
All Board Members were present along with Principals Don Westphal, Julie Gottschalk, Activities Director Doug Lull, Superintendent Troy Damman and Clerk of the Board Linda Gieber.
There were over 50 patrons present who registered.
CALL TO ORDER
The regular Board of Education Meeting was called to order at 7:30 p.m. on Monday, April 12, 2010 by President Phillip Poppe.
ADDITIONS TO AGENDA
There were two additions to the Agenda under Business Items-Tennis and Technology Updates.
APPROVAL OF AGENDA
Donna Ward moved to approve the Board’s Agenda with the additions and Layne Holmes seconded the motion. Motion carried 7-0.
REVIEW AND APROVAL OF BILLS
The Board reviewed the monthly bills totaling $161,091.50. Doug Jackson moved to approve the monthly bills as presented and Donna Ward seconded the motion. Motion carried 5-2. (No Votes-Layne Holmes and Kevin Kuhlman)
CONSENT AGENDA ITEMS
Approval of Previous Minutes
The regular Board Minutes of March 8, 2010 were presented for approval.
Smoky Hill ESC Report
Mr. Damman presented information on the Smoky Hill Educational Service meeting he attended.
Approval-Supplemental Contract for Gary Lapo as Asst. Track Coach (2009-10):
Approval of supplemental contract for Gary Lapo as Asst. Track Coach for the 2009-10 school track season.
Approval-Adoption Agreement & Consultant Service contract with KASB (2010-11):
Approval of the adoption agreement and consultant service contract with KASB for the 2010-11 school year.
Approval-Resignation from Kirk Gallion as Band/Vocal Instructor:
Approval of resignation from Kirk Gallion as Band/Vocal Instructor at the end of 2009-2010 school year.
MOTION ON CONSENT AGENDA
Layne Holmes moved to approve the Consent Agenda and Donna Ward seconded the motion. Motion carried 7-0.
COMMENTS OF REPUBLIC COUNTY USD 109 PATRONS
Student Katie Strnad spoke on behalf of the girl’s tennis team, and gave reasons for the Board to re-consider keeping the girl’s tennis sport activity for the 2010-11 school year.
Melissa Martin reported on the USD 109 CARES program and that they applied for a Duclos Grant and would possibly purchase a laminating machine. A Family Fun Night fundraiser will be held in Cuba from 6-9 p.m. on April 30th at the Cuba Community Hall were a meal, games and skating will be held for everyone.
Deanna Morris and several other Patrons present voiced their concerns on an incident at the East Elementary and the lack of communication to the parents.
President Phillip Poppe addressed the public in stating that the Board had limits of confidentiality issues, and that the Board would discuss this issue with the state legal council on ways the Board could rightfully communicate to the public.
Linda Thumann discussed the incoming Kindergarten class size.
STUDENT COUNCIL REPORT
Student Council representatives Megan Holmes and Katie Strnad were present and gave an updated student council report to the Board.
ADMINISTRATIVE REPORT
Mr. Don Westphal, K-6 Principal:
Mr. Westphal reported that the enrollment for grades K-4 is currently 174 students and 70 students in 5-6th grades.
He reported that the Republic County Health Department will hold a vision and hearing screening check for the incoming 2010-11 Kindergarten class on April 23rd., and that Kindergarten Visitation will be held on April 30th.
He informed the Board that the 3-4 grade music program will be held on April 16th.
Activities Director, Doug Lull:
Mr. Doug Lull gave a report on spring sports results and upcoming activities for the Jr. High and High School.
Mrs. Julie Gottschalk, 7-12 Principal:
Mrs. Gottschalk reported that there are currently 69 students in grades 7-8 and 155 students in grades 9-12. Mrs. Gottschalk also reported on numerous class and activity events for Jr. High and High School students.
Mr. Damman, Superintendent of Schools:
Mr. Damman reported that the KASB Regional Meeting is scheduled for April 29th in Cawker City.
Mr. Damman reported that the School’s 2009-10 Audit bid from Rex Woods, CPA would be increased due to the additional Federal Fund Audit.
BOARD MEMBER ITEMS
Donna Ward reported that the facility committee member’s consisting of Doug Jackson and herself, would like to re-activate their continuation of the facilities committee and continue to have an going discussion on the cost and financial savings on each of the buildings.
BUSINESS ITEMS AND REPORTS
Tennis:
Discussion was held by the Board on the continuance of the Tennis sport at the High school for the 2010-11 school year. The Board took no action at this time.
Efficiency Improvements:
Mr. Damman discussed a list of projects at each of the buildings that need to be updated for efficiency improvements to make the district more energy savings and would be taken out of the Capitol Outlay Funds. The following bids were approved by the Board for summer improvements.
Windows-Fuller Construction - $45,000-Kevin Kuhlman moved to approve this bid and to adjust and alter windows as discussed, and Layne Holmes seconded the motion. Motion carried 7-0.
Bathrooms-Hood Heating - $19,697-Donna Ward moved to approve this bid and Doug Jackson seconded the motion. Motion carried 6-1. (No Vote-Layne Holmes)
Exterior Wall of Each Classroom-Fuller Construction - $620 per room-Layne Holmes moved to approve this estimate bid and Doug Jackson seconded the motion. Motion carried 7-0.
Sealing of Parking Lot-Stripe and Seal Co.- $42,334.50-Kevin Kuhlman made a motion to approve this bid for milling and replacement of asphalt at the east parking lot at the High School and crack fill at the East Elementary playground area. Doug Jackson seconded the motion. Motion carried 5-2.(No Votes-Kevin Milner, Layne Holmes)
Air Conditioning System-Brown Enviro-Control - $88,162.(H.S. Classrooms) and $68,430 (Gymnasium Area)-Layne Holmes made a motion to approve these bids and Kevin Kuhlman seconded the motion. Motion carried 7-0.
Cheerleader Handbook:
The 2010-11 Cheerleader Handbook was reviewed by the Board. Donna Ward made a motion to approve the Handbook with two changes and add the highlighted areas of wording as presented for the 2010-11 school year. Doug Jackson seconded the motion. Motion carried 7-0.
Electronic Time Clock:
Mr. Damman discussed an Attendance Enterprise software with the Board which would be an electronic time clock used during payroll for the hourly classified staff. Doug Jackson moved to approve this software and Donna Ward seconded the motion. Motion carried 4-3. (No Votes-Mike Hadachek, Kevin Kuhlman, and Layne Holmes)
Technology Update:
Mr. Damman discussed a price proposal from Computer Solutions, Inc. for Windows Desktop and Office 2007 software. These MS purchase options available through Smoky Hill Consortia Ageement. The Board agreed to postpone this agenda item for later discussion.
Summer Help:
Mr. Damman reported that they would like to hire 5 students for summer help at the buildings. Motion was made by Donna Ward and Doug Jackson seconded the motion. Motion carried 7-0.
High School students are Alan Richecky, Braden Damman, Bret Wilkinson, Trenton Colburn, and Devin Bebermeyer.
Executive Session: Discussion of Personnel Matters of Non-Elected Personnel
Donna Ward moved to go into Executive Session from 11:55 p.m. until 12:15 a.m., for Personnel Matters of Non-Elected Personnel and Layne Holmes seconded the motion. Motion carried 7-0.
Those going into Executive Session were Board Members, Principal Westphal, and Superintendent Damman.
Open Session
At 12:15 a.m., Board Members, Westphal, and Damman returned to open session.
Executive Session: Discussion of Personnel Matters of Non-Elected Personnel:
Donna Ward moved to go back into Executive Session from 12:15 a.m. until 12:35 a.m., for Personnel Matters of Non-Elected Personnel and Mike Hadachek seconded the motion. Motion carried 7-0.
Those going into Executive Session were Board Members, Principal Gottschalk, and Superintendent Damman.
Open Session
At 12:35 a.m., Board Members, Gottschalk, and Damman returned to open session.
Executive Session: Discussion of Personnel Matters of Non-Elected Personnel:
Mike Hadachek moved to go back into Executive Session from 12:35 a.m. until 1:00 a.m., for Personnel Matters of Non-Elected Personnel and Kevin Kuhlman seconded the motion. Motion carried 7-0.
Those going into Executive Session were Board Members, Principal Gottschalk, and Superintendent Damman.
Open Session
At 1:00 a.m., Board Members, Gottschalk, and Damman returned to open session.
Executive Session: Discussion of Personnel Matters of Non-Elected Personnel:
Layne Holmes moved to go back into Executive Session from 1:00 a.m. until 1:15 a.m., for Personnel Matters of Non-Elected Personnel and Kevin Kuhlman seconded the motion. Motion carried 7-0.
Those going into Executive Session were Board Members, Principal Gottschalk, and Superintendent Damman.
Open Session
At 1:15 a.m., Board Members, Gottschalk, and Damman returned to open session.
Possible Action:
Donna Ward made a motion to adopt a resolution that Katherine Larson be non-renewed as a result of reduction in force due to financial issues in the school state budget and declining enrollment. Layne Holmes seconded the motion. Motion carried 7-0.
ADJOURNMENT
Kevin Milner made a motion to adjourn the meeting and set a special Board Meeting date for Monday, April 26th at 7:30 p.m., to reconvene the Board Meeting and address the rest of the April 12th’s Board Agenda. Donna Ward seconded the motion. Motion carried 7-0.
Meeting adjourned at 1:20 a.m.
FUTURE DATES
May 10, 2010 – Regular BOE Meeting at 7:30 p.m.
