BOE Special & Regular Meeting Minutes - Nov. 9, 2009
by Linda Gieber
November 10, 2009
REPUBLIC COUNTY UNIFIED SCHOOL DISTRICT #109
BOARD OF EDUCATION MINUTES
November 9, 2009
President : Phillip Poppe
Vice-Pres. : Kevin Milner
Board Member: Mike Hadachek
Board Member: Layne Holmes
Board Member: Doug Jackson
Board Member: Kevin Kuhlman
Board Member: Donna Ward
Superintendent: Troy Damman
Board Clerk : Linda Gieber
SPECIAL BOARD OF EDUCATION MEETING AT 6:30 PM
PRESENT
Board Members present were Donna Ward, Phillip Poppe, Doug Jackson,
Mike Hadachek, Kevin Kuhlman along with Superintendent Troy Damman,
Principals Don Westphal, Julie Gottschalk, and Board Clerk Linda
Gieber.
CALL TO ORDER
President Phillip Poppe called the Special Board of Education Meeting to order at 6:35 p.m. on Monday, November 9, 2009.
APPROVE AGENDA
Donna Ward made a motion to approve the Agenda and it was seconded by Mike Hadachek. Motion carried 5-0.
DEVELOP INDICATORS FOR MEETING DISTRICT GOALS FOR 2009-10
The Board Members listed ways to reach accomplishment of the district goals previously selected by the Board for the 2009-2010 school year.
Board Member Layne Holmes entered the meeting at 7:10 p.m.
Board Member Kevin Milner entered the meeting at 7:25 p.m.
ADJOURNMENT
Kevin Kuhlman made a motion to adjourn the Special Board Meeting and Doug Jackson seconded the motion. Motion carried 7-0.
Meeting adjourned at 7:28 p.m.
REGULAR BOARD OF EDUCATION MEETING AT 7:30 PM
PRESENT
All Board Members were present along with Principals Don Westphal, Julie Gottschalk, Superintendent Troy Damman and Board Clerk Linda Gieber.
Patrons present as registered.
CALL TO ORDER
President Phillip Poppe called the regular Board of Education Meeting to order at 7:30 p.m. on Monday, November 9, 2009.
ADDITIONS TO AGENDA
President Phillip Poppe reported that there were two additions
to the agenda, under the Consent Agenda D(5)- Approve supplemental
contract for Assistant Wrestling Coach and an additional Executive
Session for Confidential Data.
APPROVAL OF
AGENDA
Doug Jackson moved to approve the Agenda and Donna Ward seconded the motion. Motion carried 7-0.
CONSENT AGENDA
Approval of Previous Minutes
The Special BOE minutes and the Regular Board minutes of October 12, 2009 were presented for approval.
Communications
There was one thank you note from School Reach Company thanking
the District for continued services for 2009-2010 school year.
Smoky Hill ESC Report
Mr. Damman presented information from the Smoky Hill ESC meeting he attended. Perkins grant has been approved, equipment/software purchases need to be made by 12-01-09, discussion on school finance litigation and questions to ask representatives during the legislative meeting in December, discussion on more focus for school improvement efforts, and there will be a joint meeting in November at Salina.
Approval of Supplemental Contract for Asst. J.H. Boys Coach for Kirk Gallion
Supplemental Contract was presented to Kirk Gallion as an Assistant J.H. boys basketball coach for the 2009-2010 school year.
Approval of Supplemental Contract for Asst. Wrestling Coach for Joston Wassom
A supplemental contract was presented to Joston Wassom as an Assistant Wrestling coach for the 2009-2010 school year.
Motion on Consent Agenda
Donna Ward moved to approve the Consent Agenda and Kevin Kuhlman seconded the motion. Motion carried 7-0.
REVIEW AND APPROVAL OF BILLS
Questions were asked by the Board when reviewing the monthly bills totaling $233,248.91. Donna Ward moved to approve the bills as presented and Kevin Milner seconded the motion. Motion carried 6-1. (Layne Holmes, No-Vote)
COMMENTS OF REPUBLIC COUNTY USD 109 PATRONS
Daryl Rieke of the USD #109 Cares program was present. He indicated that the CARES program had a success on their H.S. football tailgate supper as it was one of their fund raisers bringing their total to $1,800. He reported on some upcoming fund raisers and activities and possible ways of using the money for long term school funding.
STUDENT COUNCIL REPORT
Student Council representatives Megan Holmes and Jaclyn Sheets reported that the Stucco officers are currently looking at some fund raiser ideas.
ADMINISTRATIVE REPORT
Mr. Don Westphal, K-6 Principal:
Mr. Westphal reported that the current enrollment K-4 is 175 students and 69 students 5-6th grades. He discussed Parent Teacher conference arrangements for grades K-6 and reported on upcoming school participation and activities.
Mrs. Julie Gottschalk, 7-12 Principal:
Mrs. Gottschalk gave a 7-12 Principal’s report. She indicated
that the current enrollment at the Jr./Sr. High school is 222
students. She reported on past and current absences by the students
due to illness. She gave a fall sports update and reported on some
upcoming school activities and events.
Mr. Damman, Superintendent of Schools:
Mr. Damman reported that Athletic/Activities Director Doug Lull, was attending the J.H. basketball tournament being held at the Hillcrest building and would make an A.D. report at the next meeting.
Mr. Damman thanked Ms. Deb Krutz and her 7th gr. Reading class for the display of projects at the board office.
He reported that the district switched over to Fiber Optic and is currently connected district wide.
He reported that technology prices continue to drop
and that we may want to look into updating some technology in the
schools and use the special fund accounts.
He informed the Board that KASB is recommending some new resolutions to prevent future reductions and to restore greater balance among the major tax sources.
BOARD MEMBER ITEMS
There were no Board Member items for discussion by the Board Members at this time.
BUSINESS ITEMS AND REPORTS
Transportation Report:
Transportation Director, Mark VanNortwick gave a transportation report which included how many students ride the bus daily, how many routes go out on a daily basis and gave the Board an overall update on school owned vehicles and bus fleets. He also reported that new bus radios will need to be updated by 2013 to meet future changes in the frequency range.
Facility Committee Report:
Mr. Westphal updated the Board on the meetings that are being held by members of the facility committee, who are touring each of the buildings to make a study of building utilization linked to the needs and best education decisions for K-12 students.
Set Dates for Building Tours and Superintendent Goals:
The Board set Monday, November 30, 2009 at 9:00 a.m. as the date to tour buildings and set superintendent goals.
Adoptions of Policy Changes:Policy #BBABD-2, BBBB, BBBF and BBC
Mike Hadachek made a motion to approve Board Policy #BBABD-2, BBBB, and BBC with revisions. Donna Ward seconded the motion. Motion carried 7-0.
Review Board Policy 2nd Section-B:
The Board reviewed the 2nd Section (B) of the School Policies.
Policy BDC-R will be checked on the emphasis of some of the wording
within the policy. The Policies will be presented back at the
December meeting for approval.
Possible Budget
Reduction Discussion:
Mr. Damman presented information from KASB on Capitol updates informing of more budget cuts projected as Revenue estimates fall. He reported on the future budget outlook.
Mr. Damman and President Phillip Poppe, encouraged Board Members to contact Legislatives to encourage tax increases.
Executive Session: (Personnel Matters of Non-Elected Personnel)
Layne Holmes moved to go into Executive Session from 9:00 p.m. until 11:05 p.m., for personnel matters of non-elected personnel. Kevin Kuhlman seconded the motion. Motion carried 7-0.
Those going in were Board Members, Principal Gottschalk, and Superintendent Damman.
Open Session
At 11:05 p.m., Board Members, Principal Gottschalk and Superintendent Damman returned to open session.
Executive Session:(Confidential Data)
Mike Hadachek moved to go into Executive Session from 11:05 p.m., until 11:15 p.m., for Confidential Data and Kevin Milner seconded the motion. Motion carried 7-0. Those going in were Board Members, Principal Gottschalk, Principal Westphal and Superintendent Damman.
Open Session
At 11:15 p.m., Board Members, Principals Gottschalk and Westphal and Superintendent Damman returned to open session.
Executive Session: (Negotiations)
At 11:15 p.m., it was moved by Mike Hadachdek and seconded by Kevin Milner to go into Executive Session for 15 minutes. Motion carried 7-0. Those going in were Board Members, Principal Gottschalk, Principal Westphal and Superintendent Damman.
Open Session
At 11:30 the Board, Principals Gottschalk, Westphal and Superintendent Damman returned to open session.
At 11:30 p.m., Principals Westphal and Gottschalk exited the meeting.
Executive Session: (Personnel Matters of Non-Elected Personnel)
Layne Holmes moved to go back into Executive Session from 11:30 p.m. until 11:55 p.m., for personnel matters of non-elected personnel. Donna Ward seconded the motion. Motion carried 7-0.
Those going in were Board Members and Superintendent Damman
Open Session
At 11:55 p.m., the Board and Superintendent Damman returned to open session.
FUTURE DATES
Nov. 11, 2009 – 1-Hr. Late Start
Nov. 25-27, 09 – “No School”-Thanksgiving Vacation
Dec. 14, 2009 – Regular Board Meeting
ADJOURNMENT
Kevin Kuhlman moved to adjourn the meeting and Layne Holmes seconded the motion. Motion carried 7-0.
Meeting adjourned at 11:55 p.m.
