BOE Special and Regular Meeting Minutes - Oct. 12, 2009
by Linda Gieber
October 13, 2009
REPUBLIC COUNTY UNIFIED SCHOOL DISTRICT #109
BOARD OF EDUCATION MINUTES
October 12, 2009
President: Phillip Poppe
V. Pres. : Kevin Milner
Member : Mike Hadachek
Member:Layne Holmes
Member : Doug Jackson
Member : Kevin Kuhlman
Member : Donna Ward
Supt. : Troy Damman
Clerk : Linda Gieber
SPECIAL BOARD OF EDUCATION MEETING AT 6:30 PM
APPOINT ACTING CLERK
Due to the absence of Board Clerk Linda Gieber, Resi Valek was appointed Acting Clerk by a motion by Mike Hadachek and seconded by Donna Ward. Motion carried 6-0.
PRESENT
Board Members present were Mike Hadachek, Doug Jackson, Kevin Kuhlman, Kevin Milner, Phillip Poppe, and Donna Ward, along with Superintendent Troy Damman, Principals Don Westphal, Julie Gottschalk, and Acting Clerk Resi Valek.
CALL TO ORDER
President Phillip Poppe called the special Board of Education Meeting to order at 6:30 p.m. on Monday, October 12, 2009.
APPROVE AGENDA
Donna Ward made a motion to approve the Agenda and it was seconded by Kevin Kuhlman. Motion carried 6-0.
DEVELOP INDICATORS FOR MEETING DISTRICT GOALS FOR 2009-10 SCHOOL YEAR
Each Board Member selected and discussed ways to measure accomplishment of the goals selected previously by the School Board for the 2009-2010 school year. Board Member Layne Holmes joined the meeting at 7:10 p.m.
ADJOURNMENT
Mike Hadachek made a motion to adjourn the Special Board Meeting and Kevin Milner seconded the motion. Motion carried 7-0.
Meeting adjourned at 7:28 p.m.
REGULAR BOARD OF EDUCATION MEETING AT 7:30 P.M.
PRESENT
All Board Members were present along with Principals Don Westphal, Julie Gottschalk, Superintendent Troy Damman and Acting Clerk Resi Valek.
Patrons present as registered.
CALL TO ORDER
President Phillip Poppe called the regular Board of Education Meeting to order at 7:30 p.m. on Monday, October 12, 2009.
ADDITIONS TO AGENDA
An addition to discuss Coaches Evaluations, and student matters
and student discipline, further discussion of the goal
implementation if time permits were added to the Agenda.
APPROVAL OF
AGENDA
Kevin Milner moved to approve the Agenda with the additions and Layne Holmes seconded the motion. Motion carried 7-0.
Kevin Kuhlman moved and Donna Ward seconded the motion to approve the consent Agenda. Motion carried 7-0.
CONSENT AGENDA
Approval of Previous Minutes
Approval of the Special BOE Minutes and the Regular Board Minutes of Sept.14th, 2009.
Communications
Smoky Hill ESC Report
Approval of American Fidelity-Section 125 Plan Service Provider
REVIEW AND APPROVAL OF BILLS
Questions were asked by the Board when reviewing the monthly bills totaling $199,042. Layne Holmes moved to approve the bills as presented and Doug Jackson seconded the motion. Vote 7-0.
COMMENTS OF REPUBLIC COUNTY USD 109 PATRONS
Elizabeth Clark of the USD #109 Cares program was present. She indicated that the CARES program had raised $223.30 at their first fund raiser. They plan to have a tailgate supper before the High School football game on Friday, October 23, 2009. The CARES program hopes to have additional fund raisers to be able to donate money to the school for projects.
STUDENT COUNCIL REPORT
A Student Council report was given by RCHS Stucco
representatives
Wade Guitterez, Megan Holmes and Lexia Aurand. The students
reported on Cesilee Weatherhead and Josh Anderson being named
Homecoming Queen and King. They discussed how the Student Council
had sponsored Homecoming and the dance being a success. Their next
project will be lunch buddies, with the 4th Grade students at East
Elementary.
ADMINISTRATIVE REPORT
Mr. Don Westphal, K-6 Principal:
Mr. Westphal gave a K-6 Principal’s report. He handed out a
handout which showed the enrollment for East Elementary at 175
students on the count date and the Middle School showing 72
students. He indicated that the Randy Nadler assembly for K-6 on
10/12/09 was very informative and enjoyed by the students. He
indicated that school pictures will be on Wednesday, October 14,
2009.
Mrs. Julie Gottschalk, 7-12 Principal:
Mrs. Gottschalk gave a 7-12 Principal’s report. She had a handout on various projects at the school. Mrs. Gottschalk indicated that the count at the Jr./Sr. High school was 232 students on the count date. She discussed some of the items the FFA, Forensics and sports have been involved with.
Mr. Damman, Superintendent of Schools:
Mr. Damman presented a certificate from the KASB for the 2008/2009 school year, to Board Member Donna Ward. The certificate was for a Level I, which indicates she had gained points from attending various conferences throughout the year.
Mr. Damman thanked the classes that have put projects on display
at the board office.
He gave a demonstration of the new Mimeo Boards that the school has
purchased for use in the classroom.
He indicated that Pike Valley has agreed to pay the school district $4,500 to help offset the cost of softball and wrestling, since they have entered into a cooperative agreement with the district for these two sports.
He presented that the district is looking into hiring a tutor for after school at the Jr./Sr. High School level.
The FBLA and FFA will both be attending a National Convention and Mr. Damman indicated that he has checked into the possibility of using VE2 funding to help offset the cost of the sponsor’s trip.
BOARD MEMBER ITEMS
Donna Ward attended the KASB Fall Regional Conference in Russell, on October 8, 2009. She indicated that they stressed that those in attendance be sure and make their school boards aware of the money being cut at the state level.
The Board would like to have the Athletic Director/Activities Director attend Board Meetings every few months to update them on activities at the building levels.
The Board indicated that they would like the Teachers to get approval from Mrs. Gottschalk on movies they are showing in their classrooms, before the movie is shown.
It was brought to the Boards attention on questions pertaining to 8th Grade promotion. Mrs. Gottschalk has checked with other schools on if they have a promotion or not. She was instructed to do further checking as well as get together with the site council and come up with a recommendation.
The High School Graduation date is under consideration at this time.
BUSINESS ITEMS AND REPORTS
Audit Report by Rex Woods, CPA:
A report was presented to the Board of Education from Rex woods on the USD #109 Audit for the 2008/2009 school year. Doug Jackson moved and Mike Hadachek seconded that the Audit report be accepted. Motion Carried 7-0.
Report from District Cooks:
Kathy Rizek, Head Cook, along with the other cafeteria help, Kathy Kvasnicka, Teresa Fuller, Ellen Ball, and Ella Rudolph reported to the Board the progress of the Kitchen and they shared how it was difficult for all demands to be made. They requested that the Board hire part-time help with the preparation of some meals. They also would like the district to look into purchasing a new steam table for serving. Layne Holmes moved and Donna Ward seconded that the district look into hiring a part-time cook. Motion passed 7-0.
Approval of Bid for Sale of Bus:
Doug Jackson moved and Mike Hadachek seconded that the district approve the bid of $1,050 from Fuller Construction for Bus #96-01 which is a 1996 Chevy/Blue Bird, 35-passenger bus. Motion passed 7-0.
Appoint KASB Delegate:
Mike Hadachek moved and Doug Jackson seconded that Kevin Milner be appointed as the voting delegate to the KASB meeting in December. Motion carried 7-0.
Addition to Agenda
Coaches
Evaluations
The Board requested that the Administration develop guidelines for evaluating coaches and present them at the December board meeting.
Review Board Policy Section-B:
The Board reviewed the Board Policy Section (B). The changes
will be typed up and presented at the November Board meeting for
approval.
Executive
Session
(a) Personnel Matters of Non-Elected Personnel
Kevin Milner moved to go into Executive Session from 10:00 p.m. until 10:15 p.m., for personnel matters of non-elected personnel. Kevin Kuhlman seconded the motion. Motion carried 7-0.
Those going in were Board Members, Principal Gottschalk, and Superintendent Damman.
Addition to Agenda
Student Matters and Student Discipline
Layne Holmes moved to go into Executive Session from 10:15 p.m., until 11:10 p.m., for Student Matters and Student Discipline discussion. Kevin Milner seconded the motion. Motion carried 7-0. Those going in were Board Members, Principal Gottschalk, Principal Westphal and Superintendent Damman.
OPEN SESSION
At 11:10 p.m., Board Members, Principals Gottschalk and Westphal and Superintendent Damman returned to open session.
Addition to Agenda
Goal Setting and Indicators
The Board agreed to continue on their discussion of goal setting
at a Special Board Meeting at 6:30 p.m. on Monday, November 9,
2009, before the next regular scheduled Board meeting.
Principal Gottschalk and Principal Westphal exited the meeting at
11:15 p.m.
EXECUTIVE SESSION FOR DISCUSSION OF PERSONNEL MATTERS
At 11:15 p.m., it was moved by Layne Holmes and seconded by Kevin Kuhlman to go into Executive Session for 15 minutes. Motion passed 7-0.
OPEN SESSION
At 11:30 the Board and Mr. Damman returned to open session.
FUTURE DATES
Oct. 21, 2009 – 1-Hr. Late Start
Oct. 30, 2009 – Teacher In-Service (No School)
Nov. 9, 2009 – Special Board of Education Meeting, 6:30 p.m.
Nov. 9, 2009 – Regular School Board Meeting, 7:30 p.m.
ADJOURNMENT
Kevin Kuhlman moved to adjourn the meeting and Layne Holmes seconded the motion. Motion carried 7-0.
Meeting adjourned at 11:30 p.m.
