BOE Meeting Minutes - Aug. 10, 2009
by Linda Gieber
August 11, 2009
REPUBLIC COUNTY UNIFIED SCHOOL DISTRICT #109
BOARD OF EDUCATION MINUTES
August 10, 2009
President: Phillip Poppe, V. Pres.: Kevin Milner, Members: Layne Holmes, Donna Ward, Kevin Kuhlman, Doug Jackson, and Mike Hadachek
PRESENT
All Board of Education Members were present along with Superintendent Troy Damman, Principals Don Westphal, Julie Gottschalk, and Clerk of the Board Linda Gieber.
Guests present as registered.
BUDGET HEARING CALLED TO ORDER
President-Phillip Poppe called the Budget Hearing to order for the 2009-2010 school year at 7:20 p.m. on Monday, August 10, 2009 at the Administration Office.
APPROVE AGENDA
Doug Jackson made a motion to approve the Agenda for the Budget Hearing and Layne Holmes seconded the motion. Motion carried 7-0.
HOLD BUDGET HEARING
An informational budget hearing was held by Mr. Damman and the
Board.
QUESTIONS AND
ANSWERS
President Phillip Poppe asked if there were any other questions by the Board or patrons present.
MOTION TO APPROVE THE 2009-2010 BUDGET
Layne Holmes moved to approve the 2009-2010 Budget as published and Kevin Kuhlman seconded the motion. Motion carried 7-0.
ADJOURNMENT
Mike Hadachek moved to adjourn the Budget Hearing at 7:25 p.m. and Kevin Milner seconded the motion. Motion carried 7-0.
REGULAR BOARD OF EDUCATION MEETING
CALL TO ORDER
President Phillip Poppe called the regular Board of Education Meeting to order at 7:30 p.m. on Monday, August 10, 2009.
ADDITIONS TO AGENDA
Additions to the Agenda were Resignation Approval, Contract Approvals, and 2-Executive Sessions.
APPROVAL OF AGENDA
Layne Holmes moved to approve the Agenda with the listed additions and Mike Hadachek seconded the motion. Motion carried 7-0.
APPROVAL OF PREVIOUS MINUTES
Doug Jackson moved to approve the regular BOE Minutes of July 13, 2009 and the special Board Minutes of July 24, 2009. Layne Holmes seconded the motion. Motion carried 7-0.
REVIEW AND APPROVAL OF BILLS
Donna Ward moved to approve the monthly bills totaling $147,489.65 and Kevin Kuhlman seconded the motion. Motion carried 7-0.
COMMENTS OF REPUBLIC COUNTY USD 109 PATRONS
Chad and Lora Gieber questioned about the school nurse position and if it had been filled. President Poppe indicated that the school nurse position would be addressed as an Agenda item under business items.
COMMUNICATIONS
There were no communications to report.
STUDENT COUNCIL REPORT
Student Council sponsor David Kadavy was present and reported that the student council officers would attempt getting together for a meeting before school starts.
SMOKY HILL ESC REPORT
There was no Smoky Hill ESC meeting in July.
ADMINISTRATIVE REPORT
Mr. Don Westphal, K-6 Principal:
Mr. Westphal reported that there were currently 177 students enrolled in grades K-4 at the East Elementary making the K-4 count up by 7 students from last year. He also reported that current enrollment for 5th-6th grades was 69 students, which is up by 1-student from last year’s count at the Middle School.
He reported on summer building improvements, cleaning, and repairs by the custodians and summer helpers, and acknowledged what a great job they had done.
He also reported that new science textbooks for grades 1-12 have arrived and delivered to the Teachers. He informed the Board of textbooks that would be reviewed for the 2010-2011 school year would be Computers/Technology and Business curriculum.
Mrs. Julie Gottschalk, 7-12 Principal:
Mrs. Gottschalk updated the Board on the summer improvements at the Jr./Sr. High building and reported that Terry Skinner is currently remodeling the greenhouse.
She reported that enrollment is not yet complete with 194 students estimated for grades 7-12.
She thanked the Board for allowing her to attend the KS Association of Secondary School Principal’s workshop in Wichita, which was very informative along with the Differentiated Instruction National Convention in Las Vegas sponsored through LCNCK.
Mr. Damman, Superintendent of School:
Mr. Damman updated the Board on the summer maintenance repairs. He also reported on the Differentiated Instruction National Convention he attended in Las Vegas.
He informed the Board that there are two students enrolled in the Virtual School for on-line classes.
He reported that the he was not able to secure the bus-van bid with Melton Motors.
He indicated that he will be sending a follow up letter to all parents regarding our textbook rental fee waiver.
BOARD MEMBER ITEMS
Discussion was held on Use of School Facilities Policy.
Executive Session
Layne Holmes moved to go into Executive Session from 8:00 p.m. until 8:15 p.m. for personnel matters of non-elected personnel.
Those going in were Board Members, Mr. Westphal, and Superintendent Damman.
Open Session
At 8:15 p.m., Board Members, Westphal, and Damman returned to open session.
BUSINESS ITEMS AND REPORTS
Nex-Tech Proposal – Network Management:
Present were USD 109’s Tech Coordinator Troy Johnson and Brian Meder with Nex-Tech, a network security protection and network management tool-TTC (Total Traffic Control). Discussion was held on what all TTC does and how it works. Layne Holmes made a motion to accept the proposal with the stipulation of statement added to proposal stating that USD 109 could cancel out if not satisfied. Donna Ward seconded the motion and motion carried 7-0.
Report on Leadership Workshop:
Phillip Poppe, Kevin Milner, and Troy
Damman reported on the KASB Leadership workshop they attended and
shared their information they received with the Board.
2009-10 Republic County Jr. Buffs Band Handbook
Approval:
A Jr. High band handbook was presented to the Board for review. Donna Ward moved to approve the Jr. Buffs Band Handbook for the 2009-10 school year with corrections, and Mike Hadachek seconded the motion. Motion carried 7-0.
Policy Review:
Mr. Damman presented four school policies up for review. Policies KGAB and KGAB-R (Use of Tobacco Products in School Buildings and on School Grounds), Policy GCIA (Evaluation of Coaches and Sponsors, and Policy JGCBA (Automated External Defibrillators). Donna Ward made a motion to approve revising Policies KGAB, KGAB-R, and JGCBA and to continue to review Policy GCIA (Evaluation of Coaches) and present back to the next meeting for approval. Kevin Kuhlman seconded the motion which carried 7-0.
School Nurse Update:
Mr. Damman informed the Board that they had interviewed two candidates for the school nurse and offered the position to Julia Tyler who accepted the position from Concordia. He indicated that she would begin her position on August 18th. Doug Jackson made a motion to approve a contract for Julia Tyler as the school nurse for the 2009-1010 school year and Layne Holmes seconded the motion. Motion carried 7-0.
Resignation:
Mr. Damman indicated that he had received a resignation from Daniel
Ramirez as the shared Spanish Teacher with Pike Valley. He reported
that he would have to pay $775 liquidation damage fee based on
school policy. Layne Holmes moved to approve his resignation with
the liquidation damage fee and Mike Hadachek seconded the motion.
Motion carried 7-0.
Contract Approval's
Mr. Damman presented a contract approval for Lucas Siebenmorgen of Leavenworth, KS for the shared Spanish Teaching position with Pike Valley. Doug Jackson moved to approve the Spanish contract for Lucas Siebenmorgen for the 2009-2010 school year and Kevin Kuhlman seconded the motion. Motion carried 6-1. (No vote-Donna Ward)
Mr. Damman also presented contracts for Ashley Nutsch as the Asst. Jr. High girl’s volleyball and Asst. Jr. High girl's basketball coach for the 2009-2010 school year. Also a contract for Kirk Gallion as the Jr. High girl’s Head volleyball coach for the 2009-2010 school year. Doug Jackson moved to approve these contracts for Ashley Nutsch and Kirk Gallion and Donna Ward seconded the motion. Motion carried 7-0.
Official Depositor:
Board Member Mike Hadachek excused himself from the following agenda item.
Mr. Damman indicated that all four banks-Astra Bank, New Century Bank, Peoples Exchange Bank, and the Citizens National Bank should all be listed as the school’s official depositors for the 2009-2010 school year. Donna Ward moved to approve these four banks as listed and Doug Jackson seconded the motion. Motion carried 6-0.
Board Member Mike Hadachek returned to open session.
Emergencey Use of School Buses:
Kevin Kuhlman moved to approve the use of USD 109’s school buses for Republic County Emergency Management, in the event of a disaster. Mike Hadachek seconded the motion. Motion carried 7-0.
Consent Agenda/Policy Review
President Phillip Poppe presented information to the Board that he received at the KASB Leadership workshop about Consent Agenda’s, which explains how this information would speed up the Board’s Meetings.
He indicated that KASB also advises each Board Member to read their current school policies and Board Members should review a few of USD 109’s School Policies at each Board Meeting.
He would like the Board to review this information and present back at the next regular board meeting .
Executive Session
Layne Holmes moved to go into Executive Session from 10:00 p.m. until 11:05 p.m., for personnel matters of non-elected personnel. Kevin Milner seconded the motion. Motion carried 7-0.
Those going in were Board Members and Superintendent Damman.
Open Session
At 11:05 p.m., the Board and Mr. Damman returned to open session.
FUTURE DATES
Sept. 7, 2009 – Labor Day “No
School”
Sept. 14, 2009 – Regular School Board Meeting
ADJOURNMENT
Mike Hadachek moved to adjourn the meeting and Kevin Milner seconded the motion. Motion carried 7-0.
Meeting adjourned at 11:05 p.m.
