BOE Minutes - July 13, 2009
by Linda Gieber
July 13, 2009
REPUBLIC COUNTY UNIFIED SCHOOL DISTRICT #109
BOARD OF EDUCATION MINUTES
July 13, 2009
President: Phillip Poppe
VicePres: Kevin Milner
Member : Mikel Hadachek
Member : Layne Holmes
Member : Doug Jackson
Member : Kevin Kuhlman
Member : Donna Ward
Supt. :Troy Damman
Clerk: Linda Gieber
PRESENT
Board Members present were Phillip Poppe, Layne Holmes, Doug Jackson, Mike Hadachek, Donna Ward, Kevin Kuhlman, and Kevin Milner. Also present were Superintendent Troy Damman, Principal Julie Gottschalk and Clerk of the Board Linda Gieber.
ELECTIONS AND APPOINTMENTS OF OFFICERS
Layne Holmes moved to nominate Phillip Poppe as Board President for the 2009-2010 school year and Donna Ward seconded the motion. Doug Jackson made a motion to have a unanimous ballot be cast and the nomination cease and Mike Hadachek seconded the motion. Motion carried 6-1. Phillip Poppe-“Abstained”.
Layne Holmes moved to nominate Kevin Milner as the Board’s Vice-President for the 2009-2010 school year and Mike Hadachek seconded the motion. Doug Jackson made motion to have a unanimous ballot be cast and the nomination cease and Kevin Kuhlman seconded the motion. Motion carried 6-1. Kevin Milner-“Abstained”.
OATH OF OFFICE: Swearing in of Board Members
Clerk Linda Gieber officially had all of the Board Members swear in by reading the Oath of Office.
BOE MEETING CALLED TO ORDER
President-Phillip Poppe, called to order the first official Board of Education meeting of Republic County USD #109 for the 2009-2010 fiscal school year, on Monday, July 13, 2009 at 7:35 p.m.
ADDITIONS TO AGENDA
There were two additions to the Agenda under business item #1(a)-Textbook Adoption and item #2-Committee Position-District Alignment.
APPROVAL OF AGENDA
Layne Holmes moved to approve the Agenda with the additions and Donna Ward seconded the motion. Motion carried 7-0.
APPROVAL OF PREVIOUS MINUTES
Layne Holmes moved to approve the minutes of June 8, 2009 and Kevin Kuhlman seconded the motion. Motion carried 7-0.
REVIEW AND APPROVAL OF BILLS
Layne Holmes moved to approve the monthly bills and encumbrances totaling $254,902.85. Phillip Poppe seconded the motion. Motion carried 7-0.
COMMENTS OF REPUBLIC COUNTY USD 109 PATRONS
There were no patrons present.
COMMUNICATIONS
Thank you notes were read from Logan Mutz for the contribution from the Board to attend the National FBLA Convention. Also, a note from Tana Trost thanking the Board for the pewter apple and ice cream reception she received in honor of the retiring teachers.
STUDENT COUNCIL REPORT
There was no student council member present.
SMOKY HILL ESC REPORT
There was no report for the SHESC due to no meeting scheduled.
ADMINISTRATIVE REPORT
Don Westphal:
There was no East Elementary and Middle school Principal’s report at this time.
Julie Gottschalk:
RCHS/JH Principal Julie Gottschalk reported on enrollment dates scheduled for August 5th and 6th, student Orientation set for August 17th, and she informed the Board that a letter would be sent out to parents informing them of those dates. She reported that the HS building is in progress of getting summer maintenance of cleaning and painting and informed the Board of the Conventions and Principal’s workshop that she will be attending.
Troy Damman, Superintendent of Schools:
Mr. Damman reported that he had not received any RN applications for the school nurse position but had received an LPN application. Donna Ward indicated that she would like to advertise for the school nurse position for a few more weeks and the Board unanimously agreed. Mr. Damman reported that the Legislation has reduced the base state aid again by $62 which currently is $4,218 per student and this would decrease the budget an additional $50,000 or more. Mr. Damman presented a list of Supplemental and General Fund ending transfers to the Board. He discussed the lease agreement contract on the schools copy machines. He also indicated that the Group’s Health Insurance rate will increase by 9.3% effective October 1, 2009. Mr. Damman discussed with the Board the virtual school ad in the Salina Journal. Mr. Damman was asked to review moving the board office to the middle school and a map was presented to the Board showing the layouts of the rooms being used. The Board agreed not to move the Board Office and have Mr. Damman set up a schedule with Mr. Westphal and school counselor to have supervision time set up at the middle school.
Motion
Mr. Damman asked for approval by the Board to take possibly more than 5 days vacation leave. (Board Policy states that if an employee takes more than five consecutive days of paid leave that they must have prior Board approval) Layne Holmes moved to approve his vacation leave and Doug Jackson seconded the motion. Motion carried 7-0.
Special Board Meeting Date
The Hillcrest building lease agreement was discussed. Mr. Damman indicated that he would like to hold a special board meeting to discuss the possible changes on the lease agreement for the Hillcrest building and ask School Attorney Bill Navis to attend and also hold a school budget review for the 2009-10 budget and approve publication for the Budget Hearing.
The Board set Friday, July 24, 2009 as the date for the special
board meeting at the Administration Office at 7:30 p.m.
BOARD MEMBER
ITEMS
Board Members reported that they had been inquired about a need to hire an assistant volleyball coach. Discussion was held but no action was taken at this time by the Board. Also the Board would like to see advertisements of the sports and extra curricular activities being offered at USD 109.
BUSINESS ITEMS AND REPORTS
Board Member Report on School Law Seminar:
Board Members Donna Ward and Phillip Poppe reported on the School Law Seminar they attended.
Board Committee Positions:
Board Member committee representatives were set for the
2009-2010 school year.
Curriculum: Kevin Kuhlman, Phillip Poppe
Policy : Layne Holmes, Doug Jackson
Budget: Layne Holmes, Mike Hadachek
District Alignment: Donna Ward, Kevin Milner
Negotiation: Doug Jackson, Kevin Milner
Board Meeting Dates:
Mike Hadachek moved to approve the following dates with
amendments and set the location to be held at the Administration
Office for USD #109 Board of Education Meetings for the 2009-10
school year. Meetings will start at 7:30 p.m. Donna Ward seconded
the motion. Motion carried 7-0.
Monday, July 13, 2009 Monday, Jan.
11, 2010
Monday, Aug. 10, 2009 Monday, Feb. 08, 2010
Monday, Sept. 14, 2009 Monday, Mar. 08, 2010
Monday, Oct. 12, 2009 Monday, April 12,
2010
Monday, Nov. 09, 2009 Monday, May 10, 2010
Monday, Dec. 14, 2009 Monday, June 14, 2010
Ground Rules:
Mr. Damman recommended establishing the present list of basic “ground rules” for the 2009-10 school year, which governs the Superintendent’s working relationship with the Board of USD #109. Doug Jackson made the motion to approve the present list of basic ground rules and Layne Holmes seconded the motion. Motion carried 7-0.
Operational Guide Lines:
Layne Holmes moved to adopt the listed operational guide lines for the 2009-10 school year and Mike Hadachek seconded the motion. Motion carried 7-0.
Board of Education Goals for the Current Year:
The Board set Monday, August 24, 2009 at 12:00 noon at the Administration Office as the special Board Meeting date to discuss goals setting and planning retreat. The Board would also like to have the Administration present.
Board Policies:
Doug Jackson moved to rescind all previous policy actions established during the previous year, and adopt all current written policies for the 2009-10 school year subject to periodic review. Kevin Milner seconded the motion. Motion carried 7-0.
Other Board Appointments:
The following annual appointments were approved for the
2009-2010 school year by Doug Jackson and seconded by Kevin Milner.
Motion carried 7-0.
Designate the Principals and Superintendents as truancy officers
for the 2009-10 school year.
Designate the Principals and Superintendent as the Administrative
staff empowered with the authority to
suspend or expel students.
Appoint Linda Gieber as determining officer for free and reduced
price lunch applications.
Appoint the Superintendent as the food service authorized
representative and hearing officer for free
and reduced price lunch applications.
Designate Don Westphal as district representative for all Federal
Programs for the 2009-10 school year.
Appoint Linda Gieber as District KPERS Representative.
Appoint the East and JH/HS building secretaries as account fund
treasurers with the Principals and also Business Office
Manager-Darice Wilkinson as alternative treasurer.
Appoint Bill Navis as School District Attorney.
Designate Belleville Telescope as the official district
newspaper.
Designate KREP Radio Station of Belleville as the official radio
station for USD #109.
Continue to provide for the accounting for activity funds at the
buildings where the activities
occur.
Appoint the Superintendent of School as the Freedom of Information
Officer.
Appoint the Clerk, Linda Gieber as Custodian of Records.
Appoint respective building Principals as Homeless Children
Coordinators.
Appoint KASB as the District’s Legal Council.
School Year: Approve 1,116 hour school year.
Mike Hadachek moved to approve the 1,116 hour school year for the 2009-10 school year for USD #109. Layne Holmes seconded the motion. Motion carried 7-0.
School Lunch: Approve the 2009-10 Food Service Program Renewal:
Kevin Kuhlman moved to approve the 2009-10 Food Service Program renewal as outlined by the State Department and Doug Jackson seconded the motion. Motion carried 7-0.
RCHS
Parent/Student & Teacher Handbooks: Approval for the
2009-10 school year.
Donna Ward made a motion to approve the revised content of the RCHS
Parent/Student Handbook and the Teacher Handbook for the 2009-10
school year. Kevin Milner seconded the motion. Motion carried
7-0.
RCHS Student Fees: Approval for the 2009-10 school year.
Mike Hadachek moved to approve the Republic County High School student fees with no changes for the 2009-10 school year. Donna Ward seconded. Motion carried 7-0.
Approve Resolution to Destroy Outdated Records:
Donna Ward moved to approve the resolution to destroy outdated school records for USD 427 and USD 455 from 2001-2002. Layne Holmes seconded the motion. Motion carried 7-0
2009-10 Nursing Services:
School Nurse Application
The Board will continue to advertise for this position.
State Mileage
Rate:
Kevin Milner moved to approve the state mileage rate set at .55 cents for 2009-10 school year. Layne Holmes seconded the motion. Motion carried 7-0.
Appoint Astra Bank for the Official Depository for School District Funds:
Donna Ward moved to approve the Astra Bank as the official depository bank for USD #109. Layne Holmes seconded the motion. Motion carried 6-1. Mike Hadachek “Abstained”
Establish Petty Cash Fund Limits:
The following Petty Cash limits were approved by Doug Jackson and seconded by Mike Hadachek for the 2009-10 school year. Motion carried 7-0.
BOE Office - $ 1,500
RCHS - $ 1,250
East Elem. -$ 350
$
3,100
GAAP
Waiver:
Approval of the resolution to waive the generally accepted accounting principals due to Kansas’s cash basis law, KSA 75-1120a, was moved by Layne Holmes and seconded by Kevin Kuhlman. Motion carried 7-0.
Resignation Approval:
Doug Jackson moved to approve the resignation from Marlin Woodman as Head Maintenance Director for 35 years of service with regrets. Mike Hadachek seconded the motion. Motion carried 7-0.
Contract Approval:
Layne Holmes moved to approve a contract for Kevin Derowitsch as the Maintenance Director for the 2009-2010 school year and Donna Ward seconded the motion. Motion carried 7-0.
Sharing Contract with Pike Valley: Music/Softball
Layne Holmes made a motion to approve a sharing contract with Pike Valley for a 2/8 or part-time music contract for the 2009-2010 school year and Donna Ward seconded the motion. Motion carried 7-0.
Mike Hadachek made a motion to approve a sharing contract with Pike Valley for a softball program for the 2009-2010 school year and share half expenses. Kevin Milner seconded the motion. Motion carried 7-0.
Agreement Approval for use of Buildings for Shelter:
Mr. Damman presented from Raymond Raney, Director of Republic
County Emergency Management, an agreement in the event a disaster
would hit our county that the RCHS, RCMS, and East Elementary
facilities would be designated as shelter sites.
Doug Jackson moved to approve this agreement and Layne Holmes
seconded the motion. Motion carried 7-0.
Personnel Items/Executive Session:
Kevin Milner moved to go into Executive Session from 10:00 p.m. until 10:30 p.m., for personnel matters of non-elected personnel. Layne Holmes seconded the motion. Motion carried 7-0.
Those going in were Board Members and Superintendent Troy
Damman.
At 10:30 p.m., the Board Members and Superintendent Damman returned
to open session.
Motion
Donna Ward made a motion to add two weeks to Julie Gottschalk’s contract for the 2009-10 school year only. Kevin Milner seconded the motion. Motion carried 7-0.
FUTURE DATES
Friday-July 24, 09 – Special BOE Meeting
at 7:30 p.m.
-
Discussion Hillcrest Building Agreement
-
-
Budget Hearing Review
Monday-Aug. 10, 09 – Regular BOE Meeting at 7:30 p.m.
Aug.13, 14, 17, 09 – Faculty/Staff In-Service
Tues.- Aug. 18, 09 – 1st Day of School
Mon. - Aug. 24, 09 – Special BOE Meeting at 12:00
noon
- Goals Setting and Planning Retreat
ADJOURNMENT
Mike Hadachek moved to adjourn the meeting and Kevin Kuhlman seconded the motion. Motion carried 7-0.
Meeting adjourned at 10:35 p.m.
